PLATFORM

InfoPath PDF Archive

MigrationFox reads InfoPath XML submissions out of a SharePoint Online form library, parses every field value, generates a searchable PDF per submission, and uploads the PDFs to a destination SharePoint library you choose. The original XML stays where it is — nothing is deleted. After the July 14, 2026 retirement the PDFs are still readable forever; the XML wouldn’t be.

What Gets Archived

• Every XML submission in the form library — one PDF per submission
• All form fields — text, dropdowns, checkboxes, dates, person/group fields, nested groups, repeating sections
• Field labels — pulled from the InfoPath schema so the PDF reads as a labelled form, not a raw key/value dump
• Original submission metadata — submitter UPN, submission timestamp, library item ID embedded in the PDF
• Filename based on the source item — predictable naming so audit + e-discovery search still work

How It Works

1. Connect SharePoint — OAuth into the tenant that hosts the form library (source) and optionally a different tenant or library for the destination
2. Pick the form library — the wizard browses your sites and surfaces every InfoPath form library; you select one per job
3. Pick the destination folder — any SharePoint document library on the destination tenant. Same-tenant archive into a "FormsArchive" library is the most common pattern
4. Start Archive — MigrationFox lists every submission, parses each XML, renders the PDF, uploads to the destination, marks the source item as archived, and emits a per-form progress event
5. Receive the manifest — on completion you get a CSV that maps every source item ID to its destination PDF path so legal / compliance can audit the conversion

Why No Other Tool Handles This

The other migration tools on the market are all built around file-and-folder copy. InfoPath isn’t a file format problem — the XML is small and easy to copy. The challenge is rendering: you need to know the InfoPath schema (XSN template) to label the fields correctly, and you need a PDF renderer that produces readable output. MigrationFox is the only tool we know of that ships this as a built-in feature; teams have historically solved it with $40k+ consulting engagements or custom PowerShell that produces unreadable text dumps.

Pricing

InfoPath PDF Archive is billed per form converted, not by GB:

• $0.15 per form on the Pay-As-You-Go plan
• $0.10 per form for Enterprise volume (10,000+ forms in a single project)

There is no free tier for InfoPath Archive — the cost reflects the rendering engine + per-form QA we run on every conversion. For a tenant with thousands of forms across multiple libraries, talk to us — hello@migrationfox.com — and we’ll scope a fixed-price engagement to run the conversion ahead of the deadline.

Related Reading

• Why InfoPath is dying — the full background on the July 2026 retirement
• SharePoint migration tool — covers libraries, lists, and metadata if you’re consolidating sites at the same time
• Copilot Readiness assessment — surfaces InfoPath as a deprecated artifact when evaluating M365 readiness